Monthly Archives: March 2012

Evaluate your event!

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To improve an event each year or each occurrence of the event, be sure to evaluate your event to give yourself suggestions for the next event.  Keeping notes on what went well or wrong is a great way to stay organized and improve your event planning skills.  As I mentioned earlier, I am the Philanthropy Chair for Kappa Delta sorority and plan the annual Miss Longwood Pageant which raises money for our national philanthropy Prevent Child Abuse America as well as Madeline’s House.

As an underclassman in the sorority I helped backstage at my first year’s pageant as being a sister.   Working backstage and having the Philanthropy Chair, a senior at the time, notice my efforts and work ethic really encouraged me and sparked my interest to plan the next year’s pageant.

That year I worked hard to plan the pageant according to how the previous philanthropy had done.  I kept most of the things the same and worked hard to have a successful pageant as well as raise a lot of money.  After the pageant I took notes on how I thought I could improve the pageant. 

This year I feel very accomplished because I have enacted most of my goals I had set for myself last year.  The first improvement I made was sending out the applications for contestants a month earlier than last year; that way campus organizations had enough time to nominate a female contestant and I knew the contestants two weeks in advance. This year a great idea because we had a new sponsorship with Caryn’s Bridals, Formals, and Tuxedos which each contestant was fitted for a dress to wear during the question and answer.   Having the contestant earlier in advance allowed the contestants to be fitted at three different dress fittings and allowing them to attend the fitting that worked best with their schedule.

I also improved on the advertising of the event.  I had two yards signs made which I hope will encourage students to attend.  Students had been aware of the pageant due to the weekly emails, fliers, and posters.  On the day of the pageant we are going to hand out shamrocks in d-hall to remind students of the pageant. 

I also improved the pageant by having a large vinyl banner made as well as programs for the pageant.  It was a big goal of mine to have the programs because I think it adds a more professional feel to the pageant.

I hope these suggestions interest you and you may use them one day at your own event.  My best advice is to evaluate the event and take notes on how to improve.

Happy Planning!

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Decorations!

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As I mentioned in my post, Keep a Budget $$$, it is important to plan to have decorations at your event.  Decorations can be anything from balloons, flowers, lighting, a slideshow, table clothes, table center pieces, etc.

Decorations are an important aspect of an event because you want your event to look presentable and professional.  Guests usually base their opinion of an event based on the decorations and how aesthetically pleasing the event looks.  Think of the last event you attended…do you remember what the event looked like or what decorations were used?

While choosing the decorations for an event keep in mind the type of event.  You don’t want to have all black colored decorations at a kid’s birthday party or decorations that would get ruined by the guests.   Today I will focus on decorating a philanthropy event because I would like to consider that my specialty.

As the philanthropy chair for my sorority, I have had the opportunity to plan multiple events.  At the “Run with the Cops” 2 mile run around campus we hosted, we had balloons and a banner serve as our decorations.  I guess you could say it was bad planning on my part because the day of the event was a very windy day which led the balloons to blow in the wind.

At my sororities annual Miss Longwood Pageant, we usually have plants/flowers, balloons, and table decorations serve as our form of decorations. 

Miss Longwood 2009 with the Philanthropy Chair

  Since the pageant is a beauty pageant we usually do not have decorations on stage to prevent them from being ruined as the contestants are performing their talent. 

  After putting more detail into the event, I think this year I am going to have flowers on stage near the speaker’s podium.  I think it would look really nice if we displayed the crown and winners sash on stage for guests to look at during the event.  As guests enter Jarman auditorium, we have a donations table setup for guests to donate to our philanthropy, Prevent Child Abuse America.  The table usually has a blue table cloth and information regarding the philanthropy.  This year we are going to make it look nicer by having pictures of my sorority sisters doing philanthropic events, to make the table look more fun and interactive.I hope after reading my experiences you have a better understanding on how to decorate a philanthropy event and learned a few tips on decorations.  Happy Planning!